Message to the Community
It is the holiday week and we are observing that those driving golf carts are not stopping at the stop signs, small children driving golf carts and small children on bikes not being monitored, one was almost hit this morning, he was racing and cutting in front of a moving golf cart.
Cars are also not stopping at the stop signs, please let’s have a safe July 4th.
Volunteer Opportunity: Ballot Counting for HOA Director Positions
We are seeking 6 dedicated volunteers to assist with counting confidential ballots for the upcoming HOA Director elections. Your participation will play a vital role in ensuring the integrity of the voting process.
Key Details
- Role: Volunteer Ballot Counter
- Number of Volunteers Needed: 6
- Responsibilities: Assist in accurately counting confidential ballots in a respectful and secure environment.
- Dates:
- Monday, July 21, Wednesday, July 23, Friday, July 25
- Place: Charlotte Fischer’s home, 38782 Wilson Ave Time: 1:30 pm – 3:00 pm
Additional Information
Both myself and Ms. Hearn the committee co-chair, have concerns regarding the process of opening and validating ballots in a timely and reasonable fashion. We reached out to the board and informed them of our need to solicit additional volunteers to help with counting the ballots the week prior to the Annual Meeting.
Volunteers will be provided with instructions and necessary materials to ensure the counting process runs smoothly. Please ensure availability on the specified date/s prior to signing up.
We truly want to be compliant with our bylaws and asked that the board confirm what we are allowed to do. To ensure clarity and compliance, the Association’s attorney confirmed that the bylaws permit ballots to be counted either during the meeting or in advance, provided the results remain sealed in an envelope and kept confidential until they are officially revealed at the Annual Meeting.
How to Volunteer
If you’re interested in contributing to this important community effort, please send your request through capewindsorhelp@gmail.com to sign up, as I will be on vacation until the week of counting and then starting another vacation on July 26th the day of the meeting. We appreciate your willingness to support this process for the benefit of our HOA community. You will receive an email to confirm our acceptance of your volunteerism as a volunteer.
Thank You
Your time and effort in counting these ballots are important for ensuring the integrity of our HOA’s election process. We look forward to working with you! As a reminder, this process is CONFIDENTIAL and not to be discussed with anyone except your committee members the results will be announced on July 26, 2025.
Charlotte Fischer, Nomination Chair
July 3, 2025